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Terms of Reference for SARVE III end of Project Evaluation for Kaduna and Kano

Background 

System and Structure Strengthening Approach against Radicalization to Violent Extremism (SARVE III) project is a three-year project funded by Global Community Engagement and Resilience Fund (GCERF) to establish and consolidate existing structures and practices within the context of prevention and response framework in project communities, among youth and women groups to tackle violent extremism and foster peaceful co-existence. 

The project is being implemented with Global Peace Development (GPD) in Kaduna and Dispute Resolution and Development Initiative (DRDI-DAG) in Kano State supporting youths, women to engage actively with social and economic activities while also working with state and local government, ministries, departments and agencies (MDAs), traditional rulers, religious leaders, security agencies to create linkages and opportunities for young men and women. 

The three (January 2022 – December 2024) year project currently being implemented in Kaduna and Kano States with a budget of $1.5 million entails effective engagement with the community and formal institutions and processes to influence practices that address youth and women issues and supporting them to becoming active change advocates/agents. Last year, there was grant amendment ($ 1 million) to support PAVE Knowledge, Innovation and Resource Hubs (KIRHs) to scale - up and mainstream Preventing Countering Violent Extremism (PCVE) by empowering Partnership Against Violent Extremism (PAVE) network accross GCERF intervention states (Kaduna, Kano, Katsina and Sokoto).

SARVE III project aims to achieve the following outcomes: 

  • Outcome A: Decreased vulnerability of at-risk young men and women 
  • Outcome B: Community Systems and structures to address Violent Extremism are strengthened 
  • Outcome C: Improved enabling environment for Preventing Violent Extremism exists
  • Outcome D: Enhanced knowledge and skills of CBOs and governments to implement PCVE initiatives under SAPs.

Rationale 

The SARVE III project which started in January 2022 will be winding down in December 2024. It is therefore pertinent for us to measure the impact of the project in line with the set objectives and results framework indicators and to identify the successes and challenges from the project implementation. The evaluation will also give room to assess the sustainability of the benefits generated and to draw recommendations and conclusions that will inform future design and programming.

Key review questions formulated under each objective should allow for an assessment of: 

Relevance: did the project do the right thing in the right way? To what extent did the Project address the needs of all the youth and women regarding having access to preventing violent extremism and ensuring peaceful co-existence? 

Effectiveness: to what extent were the project objectives achieved? 

Efficiency: to what extent were the project resources utilized most cost-effectively and within the project timeframe? 

Impact: did the project achieve any direct and indirect, positive and negative, intended and unintended effects? 

Partnerships: to what extent were partnerships, alliances, and collaborations at all levels successful/key to the project’s success? 

Value for Money: to what extent did the project apply the principles of economy during implementation? 

Sustainability: to what extent is the sustainability of the project with regards to its financial, technical, and organizational aspects, and to what extent has the project ensured ownership and lasting change beyond the project lifetime?

Within the above objectives of the evaluation, this evaluation will only assess the SARVE III outcome A, B and C projects’ contribution towards preventing violent extremism and contribution towards peaceful co-existence through the following outcomes:

  • Outcome A: Decreased vulnerability of at-risk young men and women 
  • Outcome B: Community Systems and structures to address Violent Extremism are strengthened 
  • Outcome C: Improved enabling environment for Preventing Violent Extremism exists

Methodology 

The evaluation will involve a mixed-methods approach including for example: desk review of secondary data (e.g., relevant project documentation), as well as additional primary data to be collected through Key Informant Interviews, Focus Group Discussions and/or Surveys with field visits by the consultant across SARVE III states of Kaduna and Kano State. The review would entail a deep consultative process involving direct and indirect beneficiaries as well as other stakeholders. At the local and state, level, the evaluation will be done by engaging with individuals and institutions including government agencies involved directly or indirectly with the project like Ministry of Women Affairs, Permanent Secretary of State Government, Local Government Areas, state SARVE III partners, and members of the intervention communities, etc.

Key Documents for Reference 

The following key documents (in English) will be made available to the reviewer: SARVE III project proposal, Theory of Change (TOC), result-frame works, annual reports, mid-term project report, policy briefs, budget analysis reports, all project reports (including narrative and financial reports). Other documents as necessary include research reports, video products, articles, etc

Outline of the Review Report 

The Final Review report should not be more than 20 pages (excluding annexes/impact stories/case studies). 

  1. Cover page (title of the evaluation report, date) 
  2. Table of Contents 
  3. Executive summary of no more than 4 pages outlining the key purpose of the evaluation, main points of analysis, key findings, conclusions, and recommendations 
  4. An introduction outlining the background to the project and the evaluation 
  5. Purpose and objectives of the evaluation
  6. An analytical framework of the evaluation on preventing violent extremism and ensuring peaceful co-existence in the intervention states. 
  7. Methodology/approach, indicators used, ethical issues, and limitations of the evaluation.
  8. Summary results against project ToC and Log-frame indicators 
  9. Major findings 
  10. Annexes: details of data collection tools, schedule of field visits and meetings; list of people interviewed; bibliography of key documents consulted; TOR for the Review. Impact Stories and Case studies should also be annexed)

Contract Period 

The contract is for Thirty-Five Days (35) days starting from the 6th  of November 2024. 

Timeline The duration of this end-of-project evaluation is 35 days. These are broken down into Suggested timeframe: 35 days Starting from 6th November 2024 to 9th December 2024

Activity No of Days
  1. Inception meeting and a review of key background documents and existing data collection tools
1
  1. Detailed inception report including detailed draft methodology and sampling approach for quantitative/qualitative data collection 
  2. Review of the developed quantitative and qualitative tools finalized in agreement with the programme teams
3
  1. Pre-testing of data collection tools
3
  1. Final approval from donor for draft methodology and sampling approach for quantitative and qualitative data collection tools
1
  1. Recruitment and training of data collectors/enumerators for the two states
8
  1. FGDs and key informant interviews (KIIs) / quantitative data collection and data entry for the two states
10
  1. Data analysis and report writing
4
  1. Submission of Draft Report
2
  1. Submission of final Report by the research consultant(s)
1
  1. Dissemination/Validation at End of Project Evaluation Closeout Meeting
2

Required profile for consultant

The consultant (She/he) to be recruited should have the following experiences. 

  • A good understanding and practical experience of development work including advanced skills in Social Research, Project Impact Evaluation, Humanitarian studies
  • Degree in the field Social and Development Work, Social Research, Evaluation or another relevant Social Science subject (Masters/Ph.D. or Professor preferred) 
  • Have at least a minimum of 7 years’ experience in carrying out such an assignment and capacity for impact evaluation (a report of such work done in the last 2 years is a required evidence) 
  • Experience in developing tools for Project Impact Evaluations • Excellent facilitation and writing skills (keeping it simplified)
  • Understanding of the role of Monitoring & Evaluation in the programme cycle and experience of conducting learning reviews and evaluation processes, in the international development sector. 
  • Ability to apply a range of primary and secondary research methods including participatory methods. 
  • Experience in using qualitative and quantitative data analysis packages (e.g. SPSS and Nvivo). 
  • Computer literate and able to apply Microsoft Office and other analytical tools efficiently 
  • An excellent team worker

Roles and Responsibilities 

The section below outlines key roles and responsibilities to be assigned to the two main parties at the End of the Project Evaluation process, and the consultants: 

AA Country Team: 

  1. Provide technical oversight to manage and support the overall End of Project Evaluation process e.g. facilitating and providing the required documents, facilitating fieldwork or virtual FGDs or KIIs for data collection, safety, and location of consultant(s), provision of logistical support, etc. 
  2. Monitor and ensure that the End of Project Evaluation process is followed as per the agreed overall approach, methodology, and timelines. 
  3. Provide technical input and quality assurance at all stages of the End of Project Evaluation process.
  4. Review the quality of the draft reports and provide timely feedback to the consultant. 
  5. Provide Country Sign off on the End of Project Evaluation by the Resilience Coordinator at ActionAid Nigeria who will confirm reports satisfactory before balance payments are made 

Consultants

  1. Work closely with the Project Coordinator, IASL specialist , state programme officers and partner organization on all the End of Project Evaluation processes. 
  2. Contribute to the design of the End of Project Evaluation Inception Meeting to agree on the overall approach, methodology, framework, questions, methods, and tools for data collection and analysis. 
  3. Conduct desk review and data collection. 
  4. Produce consolidated End of Project Evaluation Report.

Submission of expression of interest

The selected consultant will sign a contract with AAN and is responsible for acquiring other relevant tools needed for the task. Interested consultants are invited to apply by sending a technical proposal (max 8 sides of A4) for the End of Project Evaluation including data collection methodology and work plan, sampling strategy, and data collection tools; CV detailing competency, links to sample of past works, and any other relevant information, demonstrating skill and experience in this area. Applicants should include invoice detailing daily rate. 

Applications should be submitted in Microsoft Word file electronically to: procurement.nigeria@actionaid.org with the subject line SARVE III End of Project Evaluation for Kaduna and Kano Not later than 5th November 2024. Only awarded contractor will be contacted