Expression of Interest (EoI) for the supply of Information Communication Technology Equipment for PCVE -KIRH
Background
PCVE Knowledge Information and Resource Hub (KIRH) with support by ActionAid Nigeria is inviting an eligible vendor for the supply of the under listed items:
| S/N | ITEMS | QUANTITY | SPECIFICATION |
| 1 | Laptops | 2 | Dell 13.3" Latitude 53xx multi-touch 2-in-1 Laptop - 13.3" IPS Touchscreen - 4.4Ghz Intel Core Ultra 5-5000U 12-Core - 512GB SSD - 16GB RAM - Windows 11 pro |
| 2 | Flash drive | 2 | Transcend Flash drive 32GB |
| 3 | Antivirus | 1 | Norton (4 Users) |
| 4 | Desktop | 2 | Dell Inspiron 5410 All-in-One Desktop 2022, 24" FHD Touchscreen, 10-Core 12th Intel Core i5-1235U, Iris Xe Graphics, 24GB DDR4 512GB SSD + 1TB HDD, WiFi 6E, Bluetooth, RJ45, Windows 11 Pro, Silver |
| 5 | Hard Drive | 1 | Transcend External Hard Drive - 1TB |
| 6 | Speaker | 1 | Jabra Speaker 750 Wireless Portable Speakerphone for Meetings |
| 7 | Projector | 1 | EPSON Power Lite Pro G5450WU Full HD HDMI Projector |
| 8 | Printer | 1 | Konica Minolta bizhub C250i Printer Copier |
| 9 | Zoom Subscription | 1 | 1 year Subscription |
| 10 | Mailchimp | 1 | 1 year Subscription |
| 11 | Internet Modem | 1 | Airtel 5G Router |
| 12 | Internet Modem | 1 | Airtel Smart Router |
Technical Requirements: Bidders should demonstrate their expertise and capacity to have undertaken similar procurement. This includes experienced personnel, and evidence of track record in delivering a successful supply of items
- Compliance: All the items to be supplied must be of quality in accordance with Standard Organisation of Nigeria (SoN), environmental guidelines, and safety standards. Bidders should possess the required licenses and certifications.
- Location and Timeline: The items will be supplied to AAN Office, Abuja within an agreed timeline.
- Payment: The vendor shall be paid in line with the negotiated amount. ActionAid is under Nigerian tax laws obliged to deduct 10% withholding tax on the payment and transmit same to the tax authorities in favor of the vendor.
Warranty: The company must provide a warranty which covers any defects or malfunctions under normal use during the warranty period. During the warranty period, your company will repair or replace, at no charge, products or parts of a product that prove defective due to improper material or workmanship, under normal use and maintenance.
Evaluation Criteria: Bids will be evaluated based on technical capabilities, relevant experience, financial stability, and proposed timeline. Only shortlisted bidders will be contacted for further discussions or site visits.
Contract Duration: The contract will be awarded for a fixed-term period. Details regarding contract duration, payment terms, and milestones will be provided to shortlisted bidders.
- Instructions for Submission: Interested vendors are requested to submit their Expression of Interest and added documentation detailing necessary company registration, licenses, experience, and expertise. The EOI should include the following information:
- Company Profile: Provide a brief overview of your company, including its background, core competencies, and key activities in the supply of items or commodities.
- Technical Capacity: Outline your reputation in procurement, logistics and financial strength and highlight relevant certifications, licenses, and any quality assurance processes implemented.
- Experience: Describe your company's experience in executing similar exercise, emphasizing the quality delivery, timelines of supplies and locations successfully delivered. Include pictures or references from previous clients, if available.
- Financial Stability: Provide an overview of your company's financial standing, demonstrating your ability to fulfil contractual obligations and tax certificates.
- Proof of registration with FIRS
- Evidence of previous audit
- Minium of 2 reference letter must be submitted showing evidence of related work
- CAC registration certificate
Submission of EOI: Expression of Interest should be submitted electronically and in PDF format to Procurement.Nigeria@actionaid.org not later than 24th February 2025.
Ensure the subject line of your email "EOI: Terms of Reference (ToR) for the supply of Information Communication Technology Equipment for PCVE -KIRH
Late submissions will not be considered.