EOI: Production of 500 Diaries

ActionAid Nigeria Call for Expression of Interest

Production of 500 Diaries

Introduction                        

ActionAid Nigeria (AAN) is an affiliate of ActionAid International, a global alliance of organisations working towards achieving a world without poverty and injustice in which every person enjoys the right to a life with dignity. As a large and visible development organisation, ActionAid works in more than 40 countries in Africa, Asia, Europe and America. At AAN we work with people living in poverty and excluded communities to promote respect for the human rights of all. Our work extends beyond the people in these communities to relevant authorities with a view to empowering the people to take necessary action to end poverty. Since 1999, AAN has focused on social justice, gender equality and poverty eradication using the Human Rights Based Approach. AAN functions on the premise that protecting and fulfilling the human rights of people living in poverty will contribute to the eradication of poverty and injustice in Nigeria.

Purpose of this Call

ActionAid Nigeria invites interested and qualified vendors to submit their Expression of Interest (EOI) to produce/supply 500 Diaries

Eligibility criteria

Availability and submission of the following document/information alongside the expression of interest letter:

1. Brand or Company Profile which includes certificate of incorporation, names and contact details of key personnel.
2. Verifiable list of previous and current clients on similar services.
3. Tax Identification Number (TIN)
4. Evidence of physical corporate address
5. Proposed budget for the production/supply of 500 diaries
6. Mandatory Submission Requirement: Physical Sample - All prospective vendors must submit a physical sample(s) of the proposed 2026 Diary (including the accompanying pen) for technical evaluation. Digital mock-ups will not suffice. This should be sent to AAN office in Abuja with address below.

Specifications Diary:

• Size: A5
• Back Cover: Innovative and Creative
• Binding: The stitching must enable the diary to lay flat when opened on a table.
• Pages: 110-120
• Quantity: 500
• Colour Mix: One-tone or Two-tone (AAN colours are Red, White, Black and Grey)
• Pen and Pen Holder
• Durability: The diary must be durable, with inner pages that resist tearing when opened, especially when opened flat on a table.
• Additional Content: Approximately 10-15 pages will contain pre-designed content provided by ActionAid Nigeria.
• Made in Nigeria Compulsory

How to Apply:

Interested vendors should submit their applications to procurement.nigeria@actionaid.org with the subject line “Production of 500 Diaries”. The application should be submitted alongside the above eligibility requirements.

Vendor must be able to supply within two (2) Months of commissioning.

Deadline:

The closing date for submission of quotes is Monday, 10th of November 2025. Failure to adhere to instructions on submissions could invalidate your application.      

Submission of Physical Samples

Vendors are required to submit physical samples from previous productions as well as proposed samples to ActionAid Nigeria’s Abuja office (address below). Please note that all costs associated with the delivery of these samples to the Abuja office, as well as the subsequent collection/pick-up of the same, shall be borne solely by the vendor.

Delivery Address (Abuja only):
The Procurement Committee
ActionAid Nigeria
Plot 477, 41 Crescent, Off 4th Avenue, Gwarinpa, FCT